Once you have a product sample of your RFID implementation, you need to submit it to the Auburn University RFID Lab for performance testing prior to bulk production.

Complete the Submission Form through QuickBase

1. Go to the Submission Form and provide all the required fields on the Walmart Submissions Form.

   

   Refer to the Submission Guide for examples to help reduce common submission errors.
2. Download the Items Submission Template by clicking the Items Template link.

   

   1. Open the file, and provide a complete list of all items that are represented by this UPC (including the submitted UPC). They should all have the same product supplier, brand, packaging type, packaging provider, and RFID inlay.

      

   2. Save the file with your changes in .csv format (do not rename the file). Then, click the Choose File button to upload it to your submission.
3. Upload at least 6 high-quality photos and 1 video of the one representative sample item that clearly show the dimensions and composition of the product and packaging in relation to the location of the RFID tag.

   

   Refer to the Tagging Location Photo Video Guidelines for more details.
4. Review the Checklist to make sure you've met the requirements. All required product and RFID information, including the Items Submission Template and Tagging Location Photos/Video, must be provided before submitting the form.
   You cannot make changes to the form once it has been submitted, so please review all of your information carefully.

   

5. Click the Save & close button at the top right corner or bottom left corner of the form.

   

6. If you've successfully submitted the form, you will receive an online confirmation and a confirmation email from QuickBase (Notify@QuickBase.com) with your submission number, specific info about next steps, and contact info.
7. Print and mail a copy of the PDF confirmation with your 5 RFID tag samples for the same item (no product or packaging) to the lab. The lab will contact you on the success/failure of your submission once your sample has been tested. Validation will be completed within 10 business days of delivery.

Best Practices to Avoid Common Errors

• Ensure the RFID tags have the correct EPCs made from the UPC/GTIN of the representative item and 5 unique serial numbers. Each RFID tag must be permalocked with a different serial number.
• In the Submission Form, the 'Sample GTIN' is the GTIN of the representative item. Make sure to document this GTIN for your own reference.
• Only submit one UPC for the five total items submitted. If there are multiple UPCs, use the primary UPC.
• When you receive an online confirmation after successfully submitting the form, print the online confirmation with the Submission Number. If you do not receive the confirmation email, you can mail the online confirmation with your RFID tag samples.
• Once you've mailed your RFID tag samples to the lab, use the shipper tracking number for delivery confirmation. Auburn University RFID Lab will not provide receipt notification of the delivery.
• It is very important that you upload at least 6 high-quality images and 1 video in your submissions (see the examples below)

  

  

Successful Submissions

If your submission has been approved, you will receive a communication with further information needed. Please provide the requested information. Work with your technical partners and supply chain/manufacturing team to make sure all of your products have RFID tags. Tagged products must arrive in stores no later than the date provided in the onboarding communication you received from Walmart. If you are having trouble finding your date, reach out to WalmartRFID@walmart.com.

Failed Submissions

If your submission has failed, you will receive a communication detailing the reasons your submission failed. You must correct the errors and complete a new submission form. When you mail the new PDF confirmation and 5 RFID tag samples to the lab, mark the outside of your envelope "Resubmission".